Preparing for a successful corporate event isn't easy, and ensuring a seamless audio-visual (AV) experience can make or break its success. Whether you organize a large-scale conference, a shareholder meeting, or an intimate corporate retreat, professional AV services are essential to engage your audience, convey your message, and create a lasting impression.

Suppose you are an event planner looking for expert AV services. In that case, this guide will walk you through the key components you need to consider: staging, lighting, professional audio, professional video, PowerPoint slide deck management, pre-recorded video playback, lighting cues, and breakout room services.

Recent Success: Corporate Conference at the Intercontinental Hotel in Kansas City

Recently, T/22 provided AV solutions for a corporate conference at the Intercontinental Hotel in Kansas City, Missouri. This event required a full suite of audio & video solutions, professional lighting, wireless microphone options, and seamless video integration. Our team at T/22 helped to ensure flawless PowerPoint presentation management and seamless pre-recorded video playback. All with manually controlled lighting cues to help enhance the event's flow and improve video playback visibility.

Another component of service for this conference was that our team at T/22 set up multiple breakout rooms, each equipped with independent audio systems, projectors and screens to facilitate informative and engaging sessions. The results met our high standards of professional and easy to use tech solutions, offering a smooth experience for each of the presenters and leaving lasting impression on the audience.

1. Staging: Setting up for a Stunning Presentation

Professional AV companies like T/22 can tailor staging solutions to fit your venue and theme, whether you need a simple podium setup or something more complex. Factors you should consider:

Stage size and height based on audience size and sightlines
Custom backdrops, drapes, and branding opportunities
Integration with lighting and video elements for a cohesive look
Sturdy, safe, and ADA-compliant designs for accessibility

Staging before pipe and drape and uplighting

2. Lighting: Help Set The Mood

Lighting is more than just ensuring visibility on stage—it creates atmosphere, highlights important speakers, and adds drama to presentations. T/22's AV experts provide customized lighting solutions, such as:

Spotlighting to keep the focus on speakers or specific moments
Uplighting to enhance the room's mood & atmosphere
Stage wash lighting adds illumination and detail for all presenters
Dynamic lighting cues synchronized with presentations for a professional touch and to add focus

For the InterContinental Hotel event, we implemented manual lighting cues that transitioned smoothly between PowerPoint decks, and video playback, keeping attendees engaged while maintaining a polished look.

3. Professional Audio: Ensuring Crystal-Clear Sound

Even the most visually stunning event will fall flat if the audience struggles to hear the speakers. A professional AV team ensures optimal sound quality with:

High-quality microphones (wired, wireless, lapel, or headset) for presenters
State-of-the-art speakers and amplifiers suited to your venue
Mixing consoles to adjust volume levels and balance sound across the room
Feedback elimination to prevent disruptive audio issues

We provided multiple speaker configurations during our recent conference to ensure every word was heard clearly, even in a large ballroom setting.

4. Professional Video: Capturing & Displaying Content Effectively

A corporate event without professional video solutions can struggle to engage audiences effectively. Whether it's live-streaming for remote participants, recording for post-event content, or using large screens for presentations or IMAG, video plays a crucial role. Our key services include:

HD projectors and LCD screens for clear, vibrant visuals.
Multi-camera setups to capture different angles.
Professional Live-streaming for hybrid or remote audiences.
Video recording and post-production for future use, our team has the ability to incorporate multiple cameras to film keynote presentations and breakout sessions, providing attendees with high-quality recordings for future reference.
IMAG is short for image magnification and is created using cameras to display what is happening on the stage, up on to large screens.

5. PowerPoint Slide Deck Management: Flawless Presentations Every Time

A well-managed PowerPoint presentation is essential for keeping the event professional and engaging. T/22 experts provide:

Seamless transitions between slides and speakers
Backup systems to prevent technical failures
Remote clickers for speaker control
On-site technicians to handle last-minute changes or adjustments

For our recent event at The InterContinental Hotel in Kansas City, T/22 technicians ensured each speaker's slides advanced without issues, allowing them to focus on their message rather than worrying about the technology.

6. Pre-Recorded Video Playback: Adding a Professional Touch

Pre-recorded video segments can enhance corporate events by introducing speakers, showcasing company achievements, or sharing client testimonials. AV professionals handle:

Smooth integration of video content into presentations
Playback scheduling to align with event flow
High-quality video resolution for a polished look
Backup solutions in case of unexpected tech issues

Among the conference's highlights we had lined up several pre-recorded videos with specific client messaging and branding, that played seamlessly on large projection screens, ensuring every attendee experienced the client messaging in a high-quality video format.

View from the Tech Table. T/22 handles all of your PowerPoint slide management and more.

7. Lighting Cues: Perfecting the Event Flow

Lighting cues ensure seamless transitions between different elements of your event. Professional AV teams commanly use:

Pre-programmed lighting changes to match speakers, panels, or entertainment
Color adjustments to reflect mood shifts or brand themes
Synchronized lighting and audio for an immersive experience

By integrating precise lighting cues at the Intercontinental event, we kept transitions between sessions fluid and professional.

8. Breakout Room Services: Enhancing Small Group Discussions

Many corporate events require breakout rooms for workshops, panels, or networking sessions. AV teams set up these spaces with the following:

Independent audio systems to avoid interference with main sessions
Presentation screens and projectors for content sharing
Microphones and conference call capabilities for remote participation
Dedicated technicians to assist with setup and troubleshooting

At the InterContinental Hotel, we managed multiple breakout rooms, each equipped with high-quality AV setups to facilitate smooth sessions and discussions between the audience and the presenters.

Partnering with the Right AV Provider in Kansas City

With the many technical elements in corporate event planning, partnering with a reliable audio video production company in Kansas City, or any other city, is crucial. Look for a company with:

A proven track record of successful corporate & non-profit events
Real World and Impeccable Google Reviews
High-quality & up-to-date AV gear and pro-technicians
Customizable audio/video solutions to fit your event's unique needs
On-site and tech management services to handle any last-minute changes

Investing in professional AV services will ensure a polished, professional, and low stress, corporate event.

Wrap Up

A successful events generally requires a large number of AV solutions, coming together perfectly. From seamless audio, video, and lighting solutions, to staging, PowerPoint management and done-for-you breakout room services, every AV element creates a high-impact experience for attendees.

If you're planning an event in Kansas City, don't leave your audio/video needs to chance. Make the smart choice to work with the professionals at T/22 who can bring your specific vision to life and ensure everything runs smoothly. Contact T/22 today and make your next corporate event unforgettable!

T/22 | A Creative Service & Production Firm

(Video & audio production services in Jefferson City, Lake of the Ozarks, Columbia, St. Louis and Kansas City Missouri)

Web - www.t22av.com

Email - productions@t22av.com

Studio - 573-893-9917

The Comprehensive Guide to AV Services for Corporate Events in Kansas City, Missouri.